Direct Cost SaveSave as much as 60% with Virtual Employees delivering at least the same quality of work.
Employee HandlingLet the outsourcing providers attend to employee-handling issues. You are now a service user as opposed to an employer. It’s not your job to manage and motivate, but rather, to demand results only.
KickstarterFor those who are not ready to hire internally, offshoring is the journey that will allow you to do so.
Capital Cost SavingSave on extra office space, payroll expenses, laptops, furniture and increased utilities. This is one service that comes with hidden savings!
Four ways to share Client Data access to choose from:
» Support Software – Software such as Dropbox, Google Drive or Onedrive. With these software programs you would be placing scanned or PDF copies of files on the cloud and giving your virtual employee access at the location without the need for them to download anything.
» The Management Portal – Obox Solution has launched its own secure portal that will allow you to exchange files directly with your virtual employee who will be able to access the files through their secure login.
» Cloud Data Management Software – Software such as Hubdoc, Receipt Bank or Expensify. These software programs have revolutionised Bookkeeping allowing accountants to receive documents from clients through cloud and get automated access to bank statements through online banking. For your virtual employee, you can create their own access through the Obox email or your own email server.
» Remote Desktop Application Access – This system allows the virtual employee to log in remotely to a system that you have in your office or if you use your own remote access with a third party server provider. This essentially allows us to work without any data being transferred offshore or on cloud. It remains where it is and we are virtually coming in to work on it.
» Cloud Accounting Software – Cloud accounting software can be accessed through a simple login access set up for the virtual employee/team.
» Desktop Accounting Software – Back-up files of desktop accounting software can be shared between yourself and the virtual employee through “The Management Portal” or “Support Software.” Alternatively, the desktop software can also be accessed directly through a “Remote Desktop Application” at your office, which would mean the bookkeeping is performed from within your office.
2 ways you can manage this:
» Communication Software – You can communicate live via communication software such as Skype, Slack, and Google Hangouts and management software such as Asana, Trello etc. You can even manage the whole experience via emails if you prefer. Queries are, of course, maintained on the accounting software as well.
» The Management Portal – The Obox Solution Management Portal allows all communication with your virtual employee live through the Management Portal or a mobile application.
Your virtual employee will log timesheets to clock hours either through www.tsheets.com (an Intuit Quickbooks owned timesheets software) or through the Management Portal. The instant clock-in clock-out system gives you access to reports of the hours being spent on each of your clients allowing you to gauge exactly how much time and money is being spent on each job. Obox Solution sets high standards of productivity. We let you gauge what’s acceptable and even allow requests to reduce hours where you feel too much time has been spent.