Through our website, you provide 3-time slots (date and time) that are convenient for you for a 30 min consultation over the phone.
During this call, top management will advise you on the service plan (ad hoc, part-time or full time) and experience level of accountants that you require depending on your scope of work.
Our offshore team, including the Practice Manager and Client Manager, will help you sign up to a service plan. You can expect a discussion on next steps, jobs offered during the trial period and your preferred software and SOPs.
Once you’ve signed up to one of our service plans, our accountants will work for you live, Eastern Standard Time, in the same style and manner as an in-house accountant would.
Clients’ share data with virtual accountants through any of the following channels:
With software programs, such as Dropbox, Google Drive or Onedrive, clients can place scanned or PDF copies of files on the cloud and give virtual accountants access at the location without the need to download anything.
Obox Solution has launched its own secure portal that allows clients to exchange files directly with their virtual accountants.
Software programs, such as Hubdoc, Receipt Bank or Expensify allow accountants to receive documents from clients through cloud and get automated access to bank statements through online banking. Clients can provide access to virtual accountants using the Obox email or their own email server.
Virtual accountants can log in remotely to a desktop in the client’s office or a third party server provider that the client uses. This allows virtual accountants to work without any data being transferred.
Cloud accounting software can be accessed through a simple login set up for the virtual accountants.
Back-up files of desktop accounting software can be shared between the client and virtual accountants through “The Obox Portal” or “Support Software.” Alternatively, the desktop software can also be accessed directly through a “Remote Desktop Application” at the client’s office, which would mean the bookkeeping is performed on-premises.
Communication occurs through the following channels:
Clients can communicate with virtual accountants live via communication software such as Skype, Slack, and Teams and management software such as Asana and WorkflowMax. If preferred, clients may manage communication via emails. Most importantly, queries are maintained on the accounting software as well.
The Obox Portal allows all communication between the client and virtual accountant live through the web portal and/or a mobile application.
Full Cycle Bookkeeping Bank Reconciliation Bookkeeping “Clean Up” jobs AR/AP handling Query reporting & handling Bookkeepers annual review.
Quarterly and Annual HST review HST/GST return preparations.
Reviewing Nominal ledger & Trial Balance Year-end accounts adjustments Reconciliations Capital gains calculation Working papers preparation.
Payroll through cloud software Generating payslips Month and year-end reporting Employee data administration Tax year-end processing.
Custom Management Reports KPI reports MIS Reports Budgets preparation Cashflow reports Advisory Reports.
Transforming Finance Functions of an organisation.
Note: The above two steps are ongoing throughout the deployment of Obox Virtual Accountant.
Virtual accountants log timesheets to clock hours either through www.tsheets.com (an Intuit Quickbooks owned timesheets software) or through the Obox Portal. The automated timesheets allow clients to gauge exactly how much time and money is being spent on each job through the timesheet reports.
At Obox Solution, we let clients closely monitor productivity and even allow requests to reduce job hours where clients feel too much time has been spent.
Canada